How To Enhance Your Marketing Efforts With Your Contact Center

Feb, 2023 - by CMI

How To Enhance Your Marketing Efforts With Your Contact Center

Consumers have a wide range of choices in the era of globalization. However, this has resulted in high demand for high-quality customer services, putting pressure on businesses. Therefore, companies must prioritize customer service if they wish to remain competitive.

Why Do You Need A Contact Center?

The use of call centers is nothing new. It’s long been a technique used by marketers to manage customer inquiries. They’re useful because they enable service representatives to address client issues quickly. 

However, marketers are increasingly turning to digital media. They generate and nurture leads and engage with customers through contact centers. Nowadays, businesses can be reached via phone, text, e-mail, fax, social media, and chat. Since most customer interactions have gone digital, contact centers have become increasingly vital to the success of any marketing strategy.

A contact center's efficiency impacts customer service quality. So, it's in every business's best interest to streamline it. But it'd help if you had a strategy to manage it successfully. Keep in mind that it comprises many people. Therefore, having the right methodology will direct your staff on effectively perform their duties effectively.  

How To Create Contact Center Strategies  

Every contact center is unique and requires customized solutions to operate at its best. Therefore, all the tools and systems must be optimized to ensure positive outcomes.  

You must align your contact center management strategies with your overall marketing efforts to conduct a marketing campaign successfully. Having said that here's how to develop strong contact center strategies:

1.      Understand Your Customers 

Your contact center agents need to understand your customers to create successful engagements. Every single one of them is unique and has a distinct buyer persona. Knowing their preferences and pain points can assist you in developing brilliant tactics to reach them.

When defining the target market persona, consider your audience's age, gender, income status, and needs. These are essential for outbound and inbound contact centers. Such factors will enable your agents to adapt their tone and messaging style when dealing with customers through any available channel.

2.  Define The Customer Journey 

It'd be best to establish a customer journey after defining your ideal customer persona. It's important to note that practically every customer has a unique journey. However, you can identify the most common points each one passes through. This will allow you to personalize the customer experience. 

Your agents' ability to foresee a client's needs may boost your chances of converting leads at any stage of the journey. To do this, you must review data from the contact center and your CRM system. Determine how customers hear about your company, which channels they use the most to contact you, and at which point in the customer journey they approach you.

Your map of the customer journey must also cover compliance with relevant contact center regulations, such as assuring that TCPA consent is given by callers. A holistic approach improves outcomes and earns customer trust

3.      Set Customer Service Goals  

You must specify what success means for your contact center. Every contact center will have a different target. Nevertheless, setting goals is crucial since it gives your team direction. When defining goals, adhere to the SMART (specific, measurable, achievable, realistic, and time-bound) criteria.

4.      Establish And Track Metrics

You must establish and track the relevant metrics to gather insights on contact center operational efficiency. Your customer service goals will likely determine the metrics you use.  First call resolution rate (FCR), cost per call (CPC), call arrival rate, first response time (FRT), average speed of answer (ASA), call abandon rate, and customer satisfaction ratings are just a few examples.

In a nutshell, marketing objectives usually determine which contact center methods a business ought to use. And if you want to launch a marketing campaign successfully, it should be based on specific and measurable goals. 

How To Enhance Your Marketing Efforts Through A Contact Center

Contact centers play a significant role in marketing because they help drive sales and revenue as long as the right systems are in place, employees have sufficient training, and proper strategies are implemented.

Here are effective ways you can boost your marketing efforts with a contact center:

1. Automate Tasks To Improve Customer Service

The time when companies used analog equipment to carry out marketing operations is long gone. Today, they can leverage cloud-based or IoT-powered digital technologies, such as ringless voicemail, predictive dialers, and chatbots, to streamline contact centers. 

While automating certain processes of a contact center brings about efficiency, this also contributes directly to the success of marketing campaigns. Here are some tools that can help you achieve it:

·         Ringless Voicemail Software

Cold calling can be effective but doesn't always yield the best results. Most individuals are becoming increasingly wary about getting phone calls or texts from strangers. As a result, they're less likely to pick up the phone when an unknown number calls.This is where ringless voicemail comes in 

Ringless voicemail systems enable you to send prerecorded messages to recipients, which they may listen to when they have time. It prevents you from calling at inappropriate times, which decreases the likelihood of a customer having a negative experience with your brand.

Instead of calling every person on your lead list, you can send multiple voicemail messages simultaneously. Plus, most ringless voicemail solutions have tracking features, so it'd be easy to determine your marketing campaign's effectiveness.

But to make all this possible, it'd be best to have ringless voicemail software you can always rely on. You may visit this link to learn more about the advantages of having one:

·         Text Marketing Software

Much like ringless voicemail, text marketing is also an effective way to reach new and existing customers because it prevents you from calling users at inconvenient times.

Text marketing software is ideal for pushing promotional offers or products to your target demographic. The banking industry is a great example of how this tool can be effective. Banks employ analytics to understand better how their customers interact with their systems; they send tailored text messages or push notifications to their mobile devices.

Furthermore, text messages are great marketing tools because they aren’t as intrusive as phone calls. Plus, with the right text message marketing software, you can effectively track the effectiveness of your campaign because most tools have that feature.

·         Interactive Voice Response (IVR)

Interactive voice response (IVR) is another technology that can help contact centers operate more efficiently, especially during inbound calls. That calm voice directing a caller through menu options and asking them to press a certain number to be transferred to certain departments is IVR technology, with which you may already be familiar.

If you're launching a marketing campaign and, thus, predicting a high volume of calls, IVR will assist agents in managing the traffic. The system automatically interacts with clients, leading them to the relevant departments faster.

Furthermore, IVR makes smaller businesses look more professional, making their brands appear more trustworthy. This is simply because most reputable companies use IVR. It’s popular among such businesses because it improves the customer experience by reducing hold times.

·         Customer Relationship Management (CRM) Software

CRM is a vital element in any contact center because it streamlines the customer experience. It's used to store customer contact information and purchase history. Marketers can use the data collected by CRM to understand customers more deeply and further personalize their experience.

Integrating CRM with the existing contact center management software would be best to get the most out of it. Incoming calls, for example, may be matched to the CRM's database to gain access to the caller's details and history quickly. This enables the agent to understand the client better and reply to their queries more effectively.

A contact center can leverage automation to speed up or eliminate time-consuming or repetitive processes, which include call recording, meeting scheduling, analytics tracking, and reminder setting. 

2. Integrate Systems To Improve Customer Experience

Contact center agents typically use various systems or software to complete their jobs. They transition between CRM, cloud telephone, and ticketing systems, which can be tedious. Customer dissatisfaction can ensure due to the contact center's inefficiency since service agents may be slow to respond to requests. 

You must integrate marketing systems with your contact center software to streamline operations. It makes workflows more visible or transparent. Moreover, making everything available in a centralized dashboard prevents the need to move back and forth to get information. Consequently, this improves the customer experience.

So, here’s how system integration can help with your marketing campaigns:

·         Reduces Hold Time 

People nowadays lead hectic lifestyles. Therefore, time is always of the essence. They despise being left on hold for a long time.  Plus, no one wants to deal with a brand that doesn’t respect their time. So, financial losses might result from dissatisfied customers.

This is why it’s critical to integrate contact center systems so your agents can swiftly obtain information; this way, customers won’t have to wait as long. Thanks to your satisfactory customer service, this will boost your business's reputation, which is invaluable in today's competitive marketplace.

·         Reduces Customer Effort 

Making customers feel valued should be the top objective of every brand. Customer complaints or issues need to be resolved promptly. This effectively creates the impression that the company values their customers' time.

One of the best ways to ensure this is to use certain metrics to assess customer effort. These include average wait times, hold times, and customer handling times. Work on lowering these numbers; the higher they are, the more it indicates that consumers go to great lengths to get their problems resolved.

To reduce customer effort, properly integrate all your contact center systems to optimize your company's omnichannel support. Remember that the more easily a consumer can contact your company and fix their issues in a single interaction, the better.

·         Helps Optimize First Call Resolution (FCR) 

FCR assesses the efficiency with which your company resolves customer concerns the first time they contact you. Hence, if a customer's issue is fixed with a single message, phone call, email, or direct message on social media, it's a positive indicator that your strategies are working.

The marketing team and the contact center may collaborate to build systems that allow client issues to be handled quickly. The contact center is likely the one responsible for measuring the FCR analytics. Marketers may utilize this data to optimize FCR, which improves customer service and satisfaction.

The technology and software used by contact centers will differ from business to business. Nonetheless, it's important to integrate them to optimize workflows. It allows better coordination between marketing and contact center teams, boosting marketing efforts.

3. Use Analytics To Personalize Customer Experience

Note that all customer interactions generate data. Analyzing this information can help you understand them more thoroughly. At the same time, it gives you valuable insights into what's going right or wrong in your business, allowing you to make data-driven decisions.

Making decisions based on analytical data is ideal simply because it’s not wise to make decisions that’ll affect customers based on assumptions. That said, data analytics allows marketers to take more accurate steps.

Contact center analytics can either be historical or predictive. Many data sources are used in this process, including customer feedback, purchase data, and demographics. It offers a foundation for marketers to build successful campaigns.

Here’s an example of how data analytics can enhance marketing efforts: contact center CRM can gather data and generate accurate reports that can be used to create customer experiences that differentiate your brand from the rest. Personalization is a great way to add value to a customer’s experience apart from being a source of competitive advantage. This, in turn, may help to improve customer loyalty. 

Data analytics enables marketers to understand their customers better and create more personalized experiences. This way, you can satisfy their needs and earn their trust and loyalty, which can drive sales.


The contact center's contribution to enhancing customer experience is invaluable for marketers since marketing is, essentially, customer-focused, with the goal of increasing brand exposure and sales. That being said, these two vital components of business operations are inextricable and, thus, must work well together to improve your bottom line. The tips above are a good place to start if you want to leverage your contact center to bolster your marketing campaigns and ensure your company thrives in a highly competitive arena.