Global Virtual Data Room Market, by Component Type (Solution and Services), by Business Functionality (Marketing & Sales, Legal, Finance, Workforce management), by Organization Size (SMEs and Large Enterprises), by Deployment (On-premises and Cloud), by Verticals (BFSI, Healthcare, Retail and Consumer goods, IT and Telecom services, Government, Healthcare, Media and Entertainment, Travel and Hospitality, and Others), and by Geography - Global Industry Insights, Trends, Outlook, and Opportunity Analysis, 2018-2026

Virtual data rooms store information or data in the online repository. This data room provides repository from where the data is hosted online and can be shared with the third party over a secured connection. Rising adoption of cloud storage solution and services by enterprises is expected to aid in growth of the market. These data rooms provide a cost-effective solution that helps in eliminating the need of physical storage, which in turn helps in reducing the usage of paper.

Increasing adoption of online document exchange is expected to be a major driving factor for growth of the market

Enterprises are increasingly shifting their business and workload to the cloud for improving efficiency, enhance storage capacity, and reduce costs. These enterprises are adopting various tools for data exchange such as GESMES, SDMX-ML, XML, CSV, and ESMS, as these aid in increasing the flexibility while exchanging and transmission of the documents. This is expected to propel growth of the virtual data room market.

Social media is another driving factor that is driving growth of the market. According to the Coherent Market Insights analysis, in 2017, It is estimated that the number of internet users were 3,582,000,000 and 40% of the world's population had access to the internet and the internet users are expected to rise up to 5 billion users by 2020. However, with increase in number of internet user will extract more documents from the internet which means it positively impacts on the growth of the virtual room market.

Lack of customization and technical expertise are among the major challenges that may restrain the market growth

Users are adopting virtual data room solutions have no control over infrastructure or data, which could lead to data breaches. Additionally, service provider have authority of enforcing the services related policies over the user. Moreover, lack of technical proficiency is also another factor for hindering growth of the market.

Virtual Room: Taxonomy

By Component Type

  • Solution
  • Services

By Business Functionality

  • Marketing and Sales
  • Legal
  • Finance
  • Workforce management

By Organization Size

  • Small and Medium Enterprises(SMEs)
  • Large Enterprises

By Deployment

  • On-premises
  • Cloud

By Verticals

  • BFSI( Banking Financial Sector Industry)
  • Healthcare
  • Retail and Consumer goods
  • IT and Telecom services
  • Government, Healthcare
  • Media and Entertainment
  • Travel and Hospitality

Virtual Room Market: Regional insights

North America is expected to be dominant in the global virtual data room market over the forecast period. Due to the massive growth in the business deals and transactions, such as mergers and acquisitions, joint ventures, and fundraising across the region due to the rapid expansion of SMEs (small and medium) enterprises as well as the higher development of infrastructure. 

For instance, companies such as Merrill Technologies Group, Firmex Hungary Inc., and IntraLinks are some of the major players in the region. Synchronoss Technology acquired IntraLinks in January 2017, for expanding its VDR business (Virtual Data Room). Thus, M&A (merger and acquisition) helps in gaining the competitive advantage in the market. Therefore, the North America will remain the dominant region.

Virtual Room Market: Competitive Background

Some of the leading players operating in the global virtual room market include Ansarada, Brainloop virtual data room, Caplinked, Citrix Technologies, Drooms Gmbh next generation virtual data room, EthosData virtual room, Firmex, Ideals Solution, Intralinks, and Merril technologies.

Research Methodology

Coherent Market Insights followsa comprehensive research methodology focused on providing the most precise market analysis. The company leverages a data triangulation model which helps company to gauge the market dynamics and provide accurate estimates. Key components of the research methodologies followed for all our market reports include:

  • Primary Research (Trade Surveys and Experts Interviews)
  • Desk Research
  • Proprietor Data Analytics Model

In addition to this, Coherent Market Insights has access to a wide range of the regional and global reputed paid data bases, which helps the company to figure out the regional and global market trends and dynamics. The company analyses the industry from the 360 Degree Perspective i.e. from the Supply Side and Demand Side which enables us to provide granular details of the entire ecosystem for each study. Finally, a Top-Down approach and Bottom-Up approach is followed to arrive at ultimate research findings.


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Coherent Market Insights desk research is based on a principle set of research techniques:

  • National level desk research: It Includes research analysis of regional players, regional regulatory bodies, regional trade associations, and regional organization.
  • Multinational level desk research: The research team keeps a track of multinational players, global regulatory bodies, global trade associations, and global organization.

Coherent Market Insights has a large amount of in-house repository of industry database. This is leveraged as a burner for initiating a new research study. Key secondary sources include:

  • Governmental bodies, National and international social welfare institutions, and organizations creating economic policies among others.
  • Trade association, National and international media and trade press.
  • Company Annual reports, SEC filings, Corporate Presentations, press release, news, and specification sheet of manufacturers, system integrators, brick and mortar - distributors and retailers, and third party online commerce players.
  • Scientific journals, and other technical magazines and whitepapers.
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Preliminary Data Mining

The raw data is obtained through the secondary findings, in house repositories, and trade surveys. It is then filtered to ensure that the relevant information including industry dynamics, trends, and outlook is retained for further research process.

Data Standardization:

Holistic approach is used to ensure that the granular and uncommon parameters are taken into consideration to ensure accurate results. The information from the paid databases are further combined to the raw data in order to standardize it.

Coherent Statistical model

We arrive at our final research findings through simulation models. Coherent Data Analytics Model is a statistical tool that helps company to forecast market estimates. Few of the parameters considered as a part of the statistical model include:

  • Micro-economic indicators
  • Macro-economic indicators
  • Environmental indicators
  • Socio-political indicators
  • Technology indicators

Data Processing

Once the findings are derived from the statistical model, large volume of data is process to confirm accurate research results. Data analytics and processing tools are adopted to process large chunk of collected informative data. In case, a client customizes the study during the process, the research finding till then are benchmarked, and the process for new research requirement is initiated again.

Data Validation

This is the most crucial stage of the research process. Primary Interviews are conducted to validate the data and analysis. This helps in achieving the following purposes:

  • It provides first-hand information on the market dynamics, outlook, and growth parameters.
  • Industry experts validates the estimates which helps the company to cement the on-going research study.
  • Primary research includes online surveys, face-to face interviews, and telephonic interviews.

The primary research is conducted with the ecosystem players including, but not limited to:

  • Raw Material Suppliers
  • Manufacturers
  • System Integrators
  • Distributors
  • End-users

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